Timesheet calculator and generator
Timesheet calculator
A timesheet calculator adds up hours worked, day by day, so they can be approved and paid. This one works the hours out from the clock: start, end, unpaid break. Five days at 8am to 4pm with a 30 minute break comes to 37.50 hours.
Built for the people who actually fill these in at the end of a week, on a phone, in a van. Put the start, the end and the break in, and the hours are worked out for you, because adding up decimal hours in your head at 6pm on a Friday is how the arguments start.
Anything past 40 hours is split out as overtime with its own multiplier, so the sheet shows which hours were at which rate rather than one total that has to be taken on trust. Choose whether pay appears at all: the copy going to a payroll clerk usually should not show it, and the copy you keep for invoicing should.
- Free timesheet calculator
- Hours worked out from the clock
- Overtime split out
- Nothing leaves your browser
Nothing on it yet. Add a line and it appears here.
Made with invoicetools.com
Copy timesheet as image puts the whole sheet on the clipboard, so one paste sends it to an email, a chat or a note. Copy as text gives you the wording instead. Print or save PDF opens your own print dialogue: choose Save as PDF as the destination.
Hours from the clock, not from memory
Most timesheet disputes are arithmetic, not dishonesty. Somebody works 7:30 to 16:15 with a 45 minute break and writes down 8 hours because that is roughly what it felt like. Do that five times and the week is out by nearly an hour.
Putting the clock times in and letting the page do the subtraction removes that entirely. An end time earlier than the start is read as an overnight shift rather than rejected as a typo, because night shifts are real and a form that will not accept them is a form people work around.
Two copies of the same week
The sheet a worker hands to a payroll clerk usually should not carry rates. The sheet a contractor keeps in order to bill the client has to. That is one control on this page rather than two different documents, and it changes what prints.
If you are the one billing, the button under the sheet carries each day across to the invoice generator as its own line, with the hours as the quantity and the rate as the unit price. The client sees the days, not one lump labelled labour.
Overtime is shown, not buried
The threshold defaults to 40 hours and the multiplier to 1.5, which suits most arrangements in the United States, and both are set on the page because plenty of arrangements differ. What matters is that the sheet shows the split. A single total with overtime already mixed into it is a number nobody can check.
Questions people ask
What is a timesheet calculator?
A timesheet calculator adds up hours worked from the times you put in, rather than leaving you to total decimal hours by hand. This one also prints the finished sheet. A timesheet is a record of hours worked, usually over one week, broken down by day and by what the time was spent on. It is what an employer or a client approves before the hours are paid or invoiced.
Does this work out the hours for me?
Yes. Put in the start time, the end time and any unpaid break, and the hours for that day are calculated. Five days of 8am to 4pm with a 30 minute break comes to 37.50 hours.
Can I record a night shift?
Yes. An end time earlier than the start time is treated as running past midnight rather than as a mistake, so a 22:00 to 06:00 shift records as 8 hours.
How is overtime calculated?
Hours past the threshold are shown separately with their multiplier applied. The threshold defaults to 40 hours a week and the multiplier to 1.5, and both can be changed on the page.
Can I hide the pay rates?
Yes, with one control. The copy going to a payroll clerk usually should not show rates, and the copy you keep in order to invoice a client has to. Same sheet, one switch.
Can I turn a timesheet into an invoice?
Yes. The button under the sheet carries each day onto the invoice generator as its own line, with the hours as the quantity and the rate as the unit price, so the client sees the days rather than one lump labelled labour.
Does a timesheet need to be signed?
For most payroll and most clients, yes. An unsigned timesheet is a claim; a signed one is an approval. Sign by typing the name or drawing it with a finger.
How long should I keep timesheets?
Record-keeping periods vary by country and by state, and several years is common. Keep the PDFs somewhere they can be found, and check the requirement that applies where you work rather than assuming.
Can I use this for more than one worker?
One sheet covers one person for one week, which is how most payroll and most clients want it. For a crew, make one sheet each rather than mixing people on a single page, because a mixed sheet cannot be approved by one signature.
How do I save a timesheet as a PDF?
Use Print or save PDF and choose Save as PDF as the destination in your own print dialogue. The sheet is scaled to one page first, so it does not split.