Free invoice templates you can edit online and download as PDF
Every design above is a working invoice generator: click into any field, type, and download a print-ready PDF. Use them as a blank printable invoice or a fully filled-out bill for freelancers, contractors, small businesses and sole traders. Nothing is saved to a server, there is no signup, and each template covers the fields an invoice needs, including invoice number, issue and due dates, itemised lines, tax and total amount due.
How to make an invoice in four steps
- Pick a design. Browse all 102 templates or filter by profession and style.
- Fill in the details. Your business, your client, the invoice number, dates and payment terms.
- Add your line items. Description, quantity and rate; the subtotal, tax and total update as you type.
- Download or print. Export a PDF or PNG, print it, or save the data as JSON or CSV.
What to put on an invoice
Use this as a checklist before you send. A missing invoice number or due date is the most common reason an invoice gets queried and paid late.
- The word Invoice, so it is not mistaken for a quote or a statement.
- A unique invoice number in one unbroken sequence.
- Issue date and due date, with the payment terms spelled out, such as Net 30.
- Your details: business or legal name, address, email, phone and tax registration number if you have one.
- Your client's details: name, company and billing address, plus a PO number if they use one.
- Itemised lines: what you did, how many hours or units, the rate and the line total.
- Subtotal, discount, tax and the total amount due, in the currency you agreed.
- How to pay: bank details, payment methods and any late fee clause.
Invoice types you can build here
- Standard invoice for completed work or delivered goods.
- Proforma invoice sent before work starts, as a commitment rather than a demand.
- Tax invoice showing VAT, GST or sales tax and your registration number.
- Hourly or timesheet invoice, with hours as the quantity and your rate per hour.
- Recurring or retainer invoice for a fixed monthly amount.
- Deposit invoice for a percentage up front, with the balance invoiced on delivery.
- Commercial invoice for goods crossing a border, with SKU lines switched on.
- Credit note, by retitling the document and entering negative amounts.
Invoice requirements by country
Every template has toggles for the fields different tax systems expect, so one design works wherever you bill. The studio is GDPR and CCPA friendly by design: no account, no tracking of what you type and no server processing, because every keystroke stays on your device.
United States
Sales tax is set per state and locality. Invoices commonly show an EIN, itemised SKU lines and a separate sales tax line. Look up your rate with the Sales Tax Calculator.
United Kingdom
A UK VAT invoice needs your VAT registration number, the rate applied and the VAT amount per line or in total, plus a sequential invoice number. Add or remove VAT at 20% and other rates with the VAT Calculator.
European Union
EU invoices show the seller and buyer VAT IDs, the invoice date, a sequential number and the VAT rate per item. For cross-border B2B sales you usually apply the reverse charge and note it on the invoice.
Australia
A tax invoice over AUD 82.50 must carry the words Tax Invoice, your ABN and the GST amount at 10%. Use the tax toggle and the GST Calculator.
Canada
Show your GST/HST registration number and the GST, HST or PST amount for the province you bill in. The tax line accepts any rate and any label.
India
A GST invoice needs your GSTIN, the place of supply, HSN or SAC codes on each line and the CGST, SGST or IGST split. Switch on the SKU and tax columns to cover them.
Invoice questions people ask
How do I make an invoice for free?
Pick any template above, click straight into a field and type. Change the accent colour, heading font and logo, then download a print-ready PDF. There is no signup, no watermark and no limit on how many invoices you create.
What should an invoice include?
A complete invoice shows the word Invoice, a unique invoice number, the issue date and due date, your business name, address and contact details, your client's name and address, an itemised list of what you are billing for with quantity and rate, the subtotal, any tax, the total amount due, and how to pay you. Every template here has all of these, plus toggles for PO number, shipping address, SKU and a tax line.
What is the difference between an invoice and a receipt?
An invoice is a request for payment sent before the client pays. A receipt is proof of payment issued after the money arrives. Same design, different job: mark a paid invoice as Receipt in the document title and it works as one.
How do I invoice as a freelancer or self employed person?
Put your own name and address where a company name would go, add your tax or national insurance reference if your country asks for one, list your hours or deliverables as line items, and state your payment terms. You do not need a registered company to send an invoice.
Can I send an invoice without a company or a registered business?
Yes. Sole traders, freelancers and individuals can invoice using their own legal name and address. Add a tax registration number only if you are registered for VAT, GST or sales tax.
What are standard invoice payment terms?
Net 30 means payment is due 30 days after the invoice date. Net 15, Net 7 and Due on receipt are equally common, and shorter terms usually get paid faster. Set the terms field on any template to whatever you have agreed.
How should I number my invoices?
Use one sequence that never repeats and never skips, such as INV-2026-001 counting upward, or a per-client prefix like ACME-014. Sequential numbering is a legal requirement in the EU, UK and many other markets, and it makes reconciliation far easier at year end.
Do I have to charge sales tax, VAT or GST on an invoice?
It depends on where you are registered and where your client is. If you are registered, show your registration number, the rate applied and the tax amount. If you are not registered, leave the tax line switched off. Use the Sales Tax Calculator or VAT Calculator for the numbers themselves.
What is a proforma invoice?
A proforma invoice is a quote-like document sent before work starts or goods ship. It is not a demand for payment and does not go into your accounts as revenue. Change the document title to Proforma Invoice on any template to send one.
How do I invoice for hours worked?
Enter the task as the description, the number of hours as the quantity and your hourly rate as the rate. The line total and the invoice total calculate as you type. Add separate lines for different rates, such as design at one rate and revisions at another.
What can I do if a client does not pay an invoice?
Send a polite reminder the day after the due date, then a second at seven and fourteen days. State any late fee you agreed in advance, for example 1.5% per month, and keep the original invoice number in every message. Turn on the late fee clause so the term is on the invoice from the start.
Can I get an invoice template for Word, Excel or Google Docs?
These templates run in your browser instead, which avoids the formatting that breaks when a Word or Excel file moves between computers. You download a finished PDF or PNG, or print straight from the page, and the layout is identical everywhere.
How do I send an invoice to a client by email?
Download the PDF, attach it to an email, and put the invoice number and amount due in the subject line so it is easy to find later. Keep the body short: what the invoice covers, the total, the due date and how to pay.
Can I add my own logo and brand colours?
Yes. Upload a logo, set an accent colour and heading font, and use the show and hide toggles for shipping address, SKU, PO number and the tax line. Your choices carry across every template, so you can try the same invoice in several designs.
Can I edit an invoice template on my phone?
Yes. The editor runs in any modern browser on desktop, tablet or phone. Tap any field with a pencil and type. Exports render at full A4 width whatever device you are on.
Is my invoice data private?
Completely. Every edit and every export happen inside your browser. Nothing you type is sent to a server, nothing is stored, and closing the tab clears it.
Are these invoice templates really free?
Yes. All 102 designs are free with no signup, no watermark and no locked templates. There is no paid tier.