Free quote generator
Pick your trade, price the job line by line with a deposit and a valid-until date, and download the PDF.
Eight elements that turn a price into an agreement your client can accept with confidence.
Your studio details and the client's, so there is no doubt who is offering what to whom.
A unique reference and the date it was issued, which is what you both refer to later.
Quotes expire. Stating the window protects your pricing when material or labor costs move.
Each deliverable with quantity, rate and amount, so the price is traceable rather than a single lump sum.
The single most useful line on a quote. Naming exclusions up front prevents scope creep later.
Subtotal, tax and total, plus the deposit needed to start and when the balance falls due.
How long the work takes, when it can start, and exactly what happens when the client accepts.
A signature line turns an estimate into an agreed record you can invoice against.
People use the three words interchangeably and they are not the same document. The difference decides whether you can change the price later, so it is worth getting right before you send anything.
A fixed price for a clearly defined scope of work, valid for a stated period. Once a client accepts it, you are generally held to that price even if the work turns out to be harder than you thought.
Send one when you have seen the job and know what it involves. This is what the generator above produces.
An informed range rather than a promise, given before the scope is settled. It manages expectations and can move as the job reveals itself.
Send one when you have not seen the site, or when the work depends on what you find. Say plainly on the document that it is an estimate, not a quote.
A longer document that argues for the approach as well as the price: what you will do, why, in what order, and what it costs. The price is often a quote embedded inside it.
Send one when you are competing on approach rather than on price alone.
Whichever you send, the two things that protect you are the same: a written scope of work with exclusions, and terms and conditions covering validity, deposit and what happens if the job changes.
The real flow, replayed: your details, the client, the lines, the terms, then the export.
Your details
Client
Lines
Terms
Export
It works as a quotes calculator as much as a quote builder: put the lines in with quantities and rates and the subtotal, tax, discount and deposit are worked out for you, so the figure the client sees is the figure the job comes to. Pick one of 46 trades and the lines that trade quotes are already loaded, in the units it sells in; when the client accepts, convert the quote to an invoice without retyping it.
The features that decide whether a quote tool saves you time, all built in and free.
A quote is the first step. You can create quotes and invoices online here with the same line items, so an accepted quote becomes the invoice without retyping it. These free tools cover everything that follows, all client-side and none of them storing your data.
Short answers to the quoting questions that come up most.
Building and downloading a quote happens in your browser and stores nothing: there is no account to make first and nothing you type is sent to a server. Two things leave the device, and only when you choose them: a job description you give the AI draft, and a quote you send as a tracked link from an account. How the privacy works.
Yes. This quote generator is free, needs no signup and has no limit on how many quotes you make. Add your logo, and no watermark appears unless you switch one on. You can export the finished quote as a PDF, image, JSON or CSV file.
A quote is a fixed price you commit to for the scope described. An estimate is your best informed guess and can move as the work becomes clearer. Quote when the scope is known and measurable, estimate when it genuinely is not, and say which one you are giving.
A quote is sent before the work and asks the client to agree a price. An invoice is sent after the work, or after a deposit is due, and asks to be paid. Most quotes become invoices once accepted, keeping the same wording and line items.
Measure or scope the work first, break it into lines a client can follow, price each line in the unit your trade uses, then add exclusions, a validity date and deposit terms. Send it within a day or two of the request, while the client is still deciding.
Validity period, deposit, payment terms and late fee, who covers materials price rises, and how variations are agreed and charged. Keep it to a paragraph a client will actually read.
The list of what is not included. Naming exclusions up front is the single most effective way to prevent scope creep, because it moves the awkward conversation to before the work rather than after it. The generator has a What's not included list next to What's included for exactly this.
Use the unit your trade actually charges in: roofers per square, painters per square foot or per room, electricians per point plus a call-out, caterers per guest, translators per word, IT support per seat. Clients recognize their own industry's units and trust the number more.
Fifteen to thirty days is the usual window. It is long enough for a client to decide and short enough to protect you when material or labor costs move. The generator prints the valid-until date on the quote; it does not cancel the quote when the date passes, so follow up before it does.
Once a client accepts a quote in writing it generally forms a contract for that scope at that price, which is exactly why the scope, exclusions and validity date matter. Rules vary by country, so treat this as general guidance rather than legal advice.
Twenty five to fifty percent is common for trade and project work, with the balance due on completion. Take enough to cover the materials you must buy up front and to confirm the client is serious. Set it in the Terms & Timeline step and the deposit shows on the quote next to the total.
Confirm the acceptance in writing, then convert the quote to an invoice: the same lines at the same prices, the quote number referenced, and any deposit already paid deducted. Keeping the wording identical stops the awkward conversation about why the invoice is larger than the quote, and the two documents together show what was agreed.
Send it as a link from your account instead of downloading it, and the document gets its own page. You see when it was opened, how long they stayed on it and which lines they questioned, all on your dashboard. The first four documents you send that way are free with an account; building and downloading is free with no account and stores nothing. The invoice tracking page sets out what is recorded and stored.
Yes. Sent as a tracked link, your client signs on the page with a finger or a mouse, with no account and nothing to install. The signature is kept with the document along with the date, the time and the address it came from, and it appears on the copy you export. On a quote they can also approve the lines one at a time and say what is wrong with the one they will not accept, so you get an objection you can answer rather than silence.
Same tool, different promise. This is a free estimate generator as much as a quote generator: change one word and the document means something else in law.
An estimate that protects you states its assumptions. Access, condition, working hours, who supplies materials, and a tolerance: ten percent is common where conditions are predictable, wider for anything behind a wall. Then say what triggers a revised figure and that it will be confirmed in writing before the extra work happens. That single sentence converts most end-of-job arguments into a variation the client already agreed to.
Consumer rules in many places require notice before you exceed an estimate, so agreeing the change beforehand is not just good manners: it is often what makes the extra chargeable at all. When the scope firms up, reissue as a quote with the same lines, and the client can see exactly what moved and why.
The quote generator builds professional price quotes before work begins, the document you send when a client wants to know what a project will cost, not the one you send after the work is done. Need a full cost breakdown instead? The cost estimator covers that.
A well-structured quote sets the terms of the relationship before it starts.