All Word invoice designs
Signal Tower
Minimal red look: a ribbon along the top edge, numbered rows and a split total box..docxMonogramless Seal
Modern amber look: a large display title, accent-edged rows and an accent total bar..docxThe Split Fold
Simple violet look: a side column for sender and payment, chip column headings and an outlined total..docxOffset Ledger
Minimal blue look on warm paper: a boxed details strip, zebra rows and a plain total..docxTypographic Field
Modern green look on dark paper: an outlined mark, boxed amounts and a stamp-style total..docxThe Receipt Edge
Simple red look: a striped corner, a solid heading bar and a dotted ledger total..docxBlueprint Typographic
Classic violet look: a colored edge rail, hex row marks and a pill total bar..docxThe Diagonal Register
Minimal pink look: a dark band over a colored rule, open rows and a soft total panel..docxType Specimen
Classic red look on warm paper: a two-tone header, numbered rows and an underlined total..docxThe Spine
Minimal amber look on dark paper: a chip title over boxed details, accent-edged rows and a large accent total..docxStacked Ledger
Simple amber look: a curved color band, a tinted description column and a plain total..docxThe Inset
Bold violet look on warm paper: a dark header band, hex row marks and a stamp-style total..docxNegative Space
Classic pink look on dark paper: the title set right, open rows and a dotted ledger total..docxThe Bracket
Minimal neutral look: a ribbon along the top edge, double-rule headings and a total card..docxSequence Code
Simple green look: a side column for sender and payment, a framed grid and a soft total panel..docxThe Quarter Turn
Minimal violet look: a boxed details strip, chip column headings and a dark total strip..docxThe Stamp
Simple neutral look on warm paper: a striped corner, a panel table and a large accent total..docxCounterform
Minimal red look: a dark band over a colored rule, a solid heading bar and an accent total bar..docxThe Folded Corner
Modern amber look: a framed page, a tinted description column and an outlined total..docxModular Line
Simple violet look: a stripe beside the sender, hex row marks and a dark total banner..docxThe Column Drop
Minimal blue look: a chip title over boxed details, card rows and a stamp-style total..docxPrecision Dot
Modern green look on warm paper: a dot-grid mark, a framed grid and a dotted ledger total..docxNothing matches those filters.
About these Word invoice templates
Every design here is a real Word document, not a picture of one: a .docx that opens in Microsoft Word, Google Docs, Pages and LibreOffice. Type over the labels, drop your logo into the header slot and save it as a PDF when it is ready to send. Filter by trade and the gallery keeps the designs built for that work, with the fields it bills on.
Want it plain? Choose Simple under Style and 10 simple Word invoice templates remain. Want nothing filled in? Every design also comes as a blank invoice template. Contractors can start from the Trades and construction filter or the contractor invoice template page. There is no watermark, and nothing you type leaves your computer. Downloads need no signup; editing a design here needs a free account.
Edit it here first
Click any design above and it opens in an editor on this page. Type on the invoice itself, take out the blocks you do not need, then print it, save a PNG, or take the .docx away and finish it in Word.
What is in every file
The same billing blocks in all fifty, laid out differently. These are the fields that decide whether an invoice gets paid on time.
Using it in Word
- Open the .docxDouble click the download. If Word shows a yellow protected view bar, choose Enable Editing.
- Replace the top blockYour business name, address, email and phone. Click the LOGO box, choose Insert then Pictures, and your mark drops in at the right size.
- Fill the client block and the datesIssue date, due date and the PO or job reference your client's accounts team will ask for.
- List the workOne line per item with quantity and rate. Word does not multiply for you, so check the amount column or take the Excel edition instead.
- Save as PDFFile, then Save As, then PDF. Send that rather than the .docx so the layout cannot shift and nobody can edit your figures.
Word will not add up the line items and it will not chase the invoice. If you would rather the arithmetic happened by itself, the Excel edition has the formulas in already, and the invoice generator totals as you type and exports the same document as a PDF.
Word templates by trade
The fields are the same in all fifty: a PO or job reference, issue and due dates, line rows, discount, tax, amount paid, balance due, a payment block and terms. The trade filter changes the look, not the fields: the five designs tagged for a trade are the ones whose color and layout suit that work. Pick a trade above and only those designs remain. For the lines each trade actually bills, such as retainage for builders or a usage license for a photographer, the trade pages below go further.
| Trade | Designs | Includes |
|---|---|---|
| Trades & construction | 5 | The Aperture Ledger, The Arch, The Corner Sweep and more |
| Home & property | 5 | Folio 02, Blueprint Typographic, Editorial Columns and more |
| Auto & transport | 5 | Signal Tower, The Diagonal Register, The X Axis and more |
| Creative & media | 5 | Monogramless Seal, Museum Label, Capsule Header and more |
| Tech & digital | 5 | The Split Fold, Latitude Bar, Stacked Ledger and more |
| Professional services | 5 | Editorial Masthead, The Staircase, The Inset and more |
| Health & wellbeing | 5 | The Open Book, Type Specimen, Negative Space and more |
| Education & childcare | 5 | Offset Ledger, The Spine, The Bracket and more |
| Food & events | 5 | Typographic Field, Soft Geometry, Plain Type and more |
| Retail & rental | 5 | The Receipt Edge, The Ledger Strip, Sequence Code and more |
A page for each trade
Every trade below has a page of its own here, written for the lines that trade bills on, with the .docx and the other four formats behind it.
- Plumber invoice templatetrip fee, emergency call-outs, parts
- Electrician invoice templatematerials, permit fees, testing
- HVAC invoice templateemergency calls and maintenance plans
- Contractor invoice templateprogress billing and retention
- Carpenter invoice templatematerials and custom work
- Painting invoice templaterooms, square footage, coats
- Roofing invoice templateper square, tear-off, disposal
- Landscaping invoice templatemowing rounds and project work
- Handyman invoice templateseveral jobs on one visit, trip charge
- Locksmith invoice templatelockouts, key cutting, call-out
- Flooring invoice templatesquare footage and installation
- Tiling invoice templatesquare footage and custom cuts
- Auto repair invoice templateparts, labor, shop fee
- Appliance repair invoice templateparts and trip fee
- Pest control invoice templatetreatment plans and repeat visits
- House cleaning invoice templaterecurring rounds and deep cleans
- Moving invoice templatehours, miles, boxes
- Welder invoice templatematerials and a mobile fee
- Photography invoice templatesessions and licensing
- Videographer invoice templateshoot days and editing
- Graphic designer invoice templaterevisions and usage rights
- Web designer invoice templatedeposits and hosting
- Writer invoice templateper word and per project
- Musician invoice templategigs, lessons, travel
- Social media invoice templatecontent and ad spend
- Illustrator invoice templateartwork and usage rights
- Consultant invoice templatehourly and project fees
- Accountant invoice templateretainers and bookkeeping
- Lawyer invoice templateretainers and hourly billing
- IT services invoice templatemanaged cover and break-fix
- Marketing invoice templateretainers and ad spend
- Architect invoice templatehourly and milestone billing
- Engineer invoice templatephases and hourly rates
- Translator invoice templateper word and hourly
- Real estate invoice templatecommission and fees
- Tutor invoice templatehourly and package rates
- Personal trainer invoice templatesessions and packages
- Therapist invoice templatesessions and packages
- Event planner invoice templatedeposits and vendor costs
- Catering invoice templateper head and event fees
- Salon invoice templateservices, products, tips
- Pet services invoice templategrooming and boarding
- Driving school invoice templatelessons and packages
- Nanny invoice templatehourly and overnight care
- Freelancer invoice templatehours and flat fees
- Small business invoice templateservices and labor
Which format to take
The same fifty designs exist in every format below. Pick by what you intend to do with the file, not by what you happen to have open.
| Format | File | Take it when |
|---|---|---|
| Word (this page) | .docx | You want to change the wording and the layout, and you already work in Word. |
| Excel | .xlsx | You want the line totals, tax and balance worked out as you type. |
| You want to type into it in any reader, or print it blank and write on it. | ||
| Google Docs | .docx | You work in Drive and want to edit in the browser. |
| Google Sheets | .xlsx | You work in Drive and want the arithmetic to follow you there. |
| Blank | All three | You want the fields labeled and nothing filled in. |
Questions, answered
Is there a blank invoice template for Word?
Yes. Every design downloads as a blank invoice template in Word, as a real .docx you can open and type straight into, with the fields labeled and nothing filled in. The blank invoice templates page shows every design in that state, ready to print.
Can I change the design before I open Word?
Yes. Click any design on this page and it opens in an editor: type on the invoice, delete the rows and blocks you do not want, change the accent color and drop your logo in. Print it from there, or download the .docx and carry on in Word.
Are these Word invoice templates free?
Yes. Download as many as you like and use them for client work: downloads need no account, and there is no watermark and no trial. Opening a design in the editor on this page needs a free account.
Will the .docx open in Google Docs, Pages or LibreOffice?
Yes. They are real .docx files built from tables, which Google Docs, Apple Pages and LibreOffice all carry over cleanly. Upload it to Drive and open it with Google Docs (the Google Docs page has the steps), or open it in Pages and export back to PDF from the File menu. A font you do not have installed is substituted, which changes the look a little and nothing else.
Does Word work out the totals?
No. Word is a text editor, so the amount column, the subtotal and the balance are yours to type. The Excel edition of the same design does the arithmetic, and so does the invoice generator.
How do I add my logo?
Click the dashed LOGO box in the header, choose Insert then Pictures, and pick your file. The box is sized so a square mark lands correctly without pushing the header out of shape.
How do I turn it into a PDF?
File, Save As, and choose PDF from the format list. On a Mac you can also use File then Export To, and in Google Docs it is File, Download, PDF. Send the PDF rather than the .docx: it looks the same on every device and your figures cannot be edited in transit. The editor on this page can also print one straight to PDF.
Can I add more than eight lines?
Yes. Put the cursor in the last row of the table and press Tab, and Word adds a row with the same formatting. The totals block moves down with it.
What should the invoice number be?
Anything unique that never repeats and never skips. INV-2026-0001 sorts correctly and shows the year at a glance. What matters to an accountant is that the sequence is unbroken.
Do these work outside the United States?
Yes. The pages are sized for US Letter but the content sits inside the A4 width too, so the same file prints clean on both. Change the currency by typing over the figures, since nothing is locked.
How do I change the color to my own?
The accent is applied as table shading and text color. Select the shaded cells and set your own fill, or open the design in the editor here, set the color there and download the file with it already applied.
Why does my table move when I type?
A long line of text grows the row, which is the table working as intended. If a whole column shifts, you have dragged a border: undo, then use Table Properties to set the width rather than dragging.
Does Word have its own invoice templates?
Yes. In Word, File then New and a search for invoice lists Microsoft's own. The designs here are built around the fields that get an invoice paid: a PO or job reference, a deposit and balance due, a payment block and trade fields such as a vehicle registration or retainage.
Is there a Word invoice template for contractors?
Yes. Filter by Trades and construction and 5 designs remain, with fields such as a job reference and retainage. The contractor invoice template page covers progress billing and retention in more detail.
Is there a simple invoice template for Word?
Yes. Choose Simple under Style and 10 plain designs remain. They carry the same fields as the rest with less decoration, which suits a first invoice or a client who prints everything.