The painter invoice, out before the dust sheets are folded
Open the generator and surface preparation and filling, painting and the rest of the painter lines are already on the page. Change the rates, add your logo, export a print-ready PDF.
- Four painter lines on the page before you type
- Your logo, your colour and your terms on every document
- Print-ready PDF, or send it and see when it is opened
Free, no signup, nothing you type leaves your browser.
Six documents, one set of lines
Every one opens with Painter and decorator already selected, and a quote converts to an invoice without retyping.
Invoice
Surface preparation and filling billed, with labour on its own line.
OpenQuote
A price for the surface preparation and filling, held while the client decides.
OpenCost estimate
A number to work to before the scope is settled.
OpenReceipt
Proof the money arrived, issued the same day.
OpenWork order
The scope, signed before work starts, no prices shown.
OpenPurchase order
The parts and materials you order in.
OpenHow painters and decorators bill
The generator assumes three things about how the work is billed.
One figure for the main work
Surface preparation and filling is known work, so it goes on as a single line rather than an argument about hours. It opens at $220.00 for you to overwrite once.
$220.00opening figureCounted, not estimated
Painting bills per room at $280.00. The count sits on the line, so a client with 3 of them sees all 3 rather than one figure to accept.
$280.00per roomMaterials priced apart from time
Paint and materials sits on its own line. When the supplier price moves, it is a rate edit rather than an argument about what your hours are worth.
What you get, free
Six controls in the generator, each aimed at a part of the week.
Four lines before you type
The last job ends and the invoicing starts, the same lines typed again from memory. Pick Painter and decorator once and every document here opens with them in place.
The record on the document
The detail that matters later belongs on the document the client keeps, not in a notebook in the van. Add a field, type it once, and it prints.
Photos and a signature
A number on its own gets queried. The work shown, and the scope signed, ends the argument before it starts.
Paid from the sheet
A finished job should not wait on an envelope. Payment link and QR print on the document, six ways to pay behind them.
Repeat work bills itself
Regular clients expect the same figure each time. Set the line once, make it recurring, and the next one arrives without you opening anything.
A quote becomes the invoice
The client says yes and the retyping begins, twice the typing for one job. Convert it: lines, client and totals carry across.
Nothing to install, nothing to cancel
No app
It opens in the browser you already have, on the phone you carry or the desktop at home.
No trial clock
No card on file, no watermark asking for an upgrade, no limit on documents.
Nothing collected
What you type stays in your browser. A document leaves only when you export or send it.
After you send
Email or WhatsApp the invoice from the page. With an account, the follow-through is one screen.
- Opened, and whenEmail and WhatsApp sends are tracked. You see the open, timestamped.
- Owed and overdueEvery unpaid invoice on one list, oldest first.
- Recurring invoicesRepeat work bills itself.
- Saved clients and documentsType a client once.
Designs for the paperwork
Four of the 102 in the studio. Open one and Painter and decorator is already selected.
Questions painters and decorators ask
What should a painter invoice include?
Your business details, the client, and the work itemised: surface preparation and filling, painting, paint and materials and labour. Add your payment terms and the date it is due. The generator opens a painter document with those four lines already in place.
How much should I charge for surface preparation and filling?
There is no single answer, and anyone quoting one is guessing. The generator opens that line at $220.00 so the document is not empty, and expects you to change it. This site holds no pricing survey.
How do I bill painting?
By the room, with the quantity on the document. The line opens at 3 at $280.00 each, so the client sees what was counted rather than one figure to take on faith.
Should paint and materials be charged separately?
Yes, on its own line. It is a cost that moves independently of your time, and separating it means a supplier price rise is a rate edit rather than an argument about your labour.
Can I turn a painter quote into an invoice without retyping it?
Yes. Build the quote, and when the client accepts, convert it. The lines, the client and the totals carry across.
Do I need software to send a painter invoice?
No. The generator runs in the browser with no signup, no watermark and no trial. Fill it, export a PDF, send it from your own email. An account adds saving, clients and a dashboard, but holds nothing back from the document.
Related trades
Start the invoice
It opens on the painter lines. Change the rates, add your logo, export the PDF.