InvoiceTools
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Free invoice tools and calculators

All 48 free tools on the site: invoice, quote and receipt generators, editable templates and 29 business calculators.

No signup, and nothing you type leaves your browser.

48 free tools, no signup for any of them

Not sure which one fits your work? Try the invoice tool finder first.

Create a document

Invoice GeneratorBuild an invoice and export a print-ready PDFQuote & Estimate GeneratorScope, deposit and validity, then send itReceipt MakerProof of payment for a client's recordsLate Fee CalculatorThe fee, the letter and the clauseCredit Note GeneratorTake an amount back off an invoice you already sentSales Order GeneratorConfirm what a customer ordered before you fulfil itProforma Invoice GeneratorA priced document before supply, for prepayment or customsTimesheet CalculatorA week of hours, added up from the clockAccount Statement GeneratorEvery invoice, credit and payment on one pagePacking Slip GeneratorWhat is in the box, with no prices on itWork Order GeneratorAuthorize a job and get it signed before it startsPurchase Order GeneratorOrder materials from a supplier on paperCost EstimatorA range rather than a fixed priceInvoice CalculatorSubtotal, tax and balance due before you write it upRecurring InvoicesThe same invoice on a schedule, without retyping itHourly Invoice CalculatorHours and a rate into a total you can sendContractor Invoice CalculatorLabor, materials and job costs into one totalProject Invoice CalculatorA share of a fixed price, billed in stages

Editable templates

Invoice Templates200 free designs, edited in the browserQuote TemplatesThe same designs, written as a quoteEstimate TemplatesWith tolerance and assumptionsReceipt TemplatesAmount paid, method, date receivedWork Order TemplatesAuthorize work, with a signature line

Price the work

Markup CalculatorCost to price, and the margin it leavesProfit Margin CalculatorWhat you actually keepBreak-Even CalculatorHow much work covers fixed costsFreelance Rate CalculatorDay rate from the life you wantService Price CalculatorLabor, materials and overheadRetainer CalculatorThe monthly fee, and what an hour over the cap costsBillable Hours CalculatorWhat is left to sell after time off and admin

Tax and billing

Sales Tax CalculatorEvery US state, add or remove taxVAT CalculatorCross-border VAT for 40 countriesDiscount CalculatorWhat the discount really costs youGST CalculatorAdd GST to a net amount or take it out of a total

Chasing payment

DSO CalculatorDays sales outstanding, and what shortening it releasesAR Turnover CalculatorThe turnover ratio and the days to collect behind itAR Aging CalculatorWhat you are owed, split by how overdue it isCollection Effectiveness CalculatorHow much of what you could collect, you actually didBad Debt CalculatorWrite-offs as a share of sales, and what they cost to replaceInvoice Due Date CalculatorThe date payment is actually due, for any termsBusiness Days CalculatorWorking days added, subtracted or counted between datesDays Past Due CalculatorHow late an invoice is, and what that age calls for

Everyday numbers

Percentage CalculatorIncrease, decrease, differenceSalary CalculatorTake-home pay across 51 US statesLoan CalculatorRepayments, interest and the scheduleTip CalculatorSplit a bill without the arithmetic

On site

Concrete CalculatorVolume, bags and waste allowancePaint CalculatorCoverage by coats, doors and windows
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What each group is for

The tools are grouped by the job rather than by the kind of thing they are, because that is how people arrive. Someone pricing a job and someone splitting a restaurant bill are not doing the same task, even though both involve a percentage.

  • Create a document makes the thing you send: an invoice, a quote, a receipt, a late fee letter. Each exports a print-ready PDF from your browser.
  • Editable templates are 200 finished designs you can type straight into, if you would rather start from a layout than from a form.
  • Price the work is the arithmetic before the invoice: markup, margin, break-even, your rate, and what a job should cost.
  • Tax and billing covers the numbers that land on the document itself.
  • Everyday numbers and On site are the general ones, useful whether or not you are invoicing anybody.

All free, all in the browser

Every tool here is free with no account, no watermark and no limit. They run on your own device, so what you type is never sent anywhere: no upload step means nothing to store and nothing to leak. More on that on the privacy page.

If you want your details and documents saved between visits, an account does that and is also free. Everything above works perfectly well without one.

Questions about the tools

Are all the tools free?

Yes. Every calculator, generator and template is free with no signup, no watermark and no limit on how many documents you create.

Which tool should I use to bill a client?

The invoice generator if you want to fill in a form, or the invoice templates if you would rather start from a finished design. Both export the same print-ready PDF.

What is the difference between the quote generator and the quote templates?

The generator is a form with a live preview and totals that calculate themselves. The templates are 200 finished designs you type directly into. Same document, different starting point.

Do the calculators work outside the United States?

The document tools work anywhere and handle multiple currencies. Tax tools are country-specific: sales tax covers US states, VAT covers 40 countries, and each says which rules it applies.

Is anything I type saved?

Not by the tools. They run in your browser with no upload step, so there is nothing to store. An account is optional and saves only what you choose.

Can I suggest a tool?

Yes, and it is worth doing. Email contact@invoicetools.com with what you would use it for.

Free, in your browser, and they work with each other.

Invoice Generator

Build it, sign it, send it as a PDF.

Make an invoice

Invoice Templates

200 designs, edited in the browser, no signup.

Pick a design

Payment link generator

One tap to pay, with a QR code beside it.

Make a link

Paying for an app and only using the invoicing? Eight comparisons. Everything here is free; the pricing page says what that covers.

Send it yourself, or send it and watch it

Everything here is free with no account. Send a document as a link instead and you see when it was opened, which line they questioned, and who signed it, so chasing becomes a decision rather than a guess.

How invoice tracking worksBuild a document free

The first four documents you send as a tracked link are free with an account. Everything else on InvoiceTools.com stays free and needs no account.