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How to record a part payment on an invoice

Log what you received, even when it is less than the balance. The invoice shows Partial until the rest arrives.

Applies to: Dashboard
Steps: 5
Updated 4 November 2026

What you need

A sent invoice on your dashboard

Steps

Open Dashboard, choose Invoices and find the invoice.
Select Record payment. It is the main action on a sent, viewed or partly paid invoice.
The box titled “Record a payment” shows the amount outstanding. Type what you actually received in Amount.
Set Date received and choose a Method: Bank transfer, Card, Cash, Check, PayPal, Stripe or Other. Reference is optional.
Select Record payment.

What you should see

The invoice shows Partial and the outstanding amount drops.

What happens next

The box notes that a part payment is fine and the invoice shows Partial until the balance is paid. If you type more than the balance, the page warns you and asks you to confirm with Record anyway.

When the client paid in full

Mark paid records a full payment dated today. Use Record payment instead if the money arrived on another day.

Common problems

It warns that the amount is more than the balance.
Check the figure. If it is right, confirm with Record anyway.
The client paid with Pay now.
Those payments are recorded for you. Recording them again by hand would count the money twice.