Free appliance repair invoice templateMake every appliance repair easy to understand and bill.

Yes. Your logo, business details, line items, tax rate, notes and terms are all editable, and you can switch to any of the 10 appliance repair designs.

You set the tax rate and the invoice shows it on its own line, so the sales tax on the bill is the rate you charge. The tools do not file or work out tax for you.

Yes. Each one goes on its own line with quantity, unit price and amount, so the customer can see the part, the repair time and the trip separately.

Yes. Sign in to save the document and reuse it for the next job, or download it as a file.

No. The generator runs in your browser with no signup, no watermark and no limit on documents. Template designs are free too, with a free account.

Start with the diagnostic fee, then the parts you fitted and the labor, with the make, model and serial number of the unit so the job can be traced later. Add what the warranty covers for parts and for labor, and the address where the appliance is installed, since landlords and property managers often pay for several units.

It depends on your travel time and service area, the kind of appliance (a sealed refrigeration system takes longer to diagnose than a dryer), whether you credit the fee against the repair, and what the visit costs you in fuel and time. The generator opens that line at $65.00 only so the invoice is not blank; type your own figure over it.

When a part is expensive or special order, such as a compressor or a control board for an older model, it is reasonable to take a deposit covering it before you order, because a customer who changes their mind leaves you holding a part that fits nothing else. Put the deposit on its own line and deduct it on the final invoice. Routine repairs are paid when the job is finished and tested.

Once the machine is running in their kitchen you have no hold over it, so the real fix is taking payment before you leave, with a card link or QR code on the invoice while you test the unit. For landlords and property managers on account, print the due date and terms on every invoice and send a monthly statement of open jobs. Small claims court is the usual route for a balance that stays unpaid.

It varies by state. Some states tax repair labor on household goods, others tax only the parts, and a few tax neither, so the split between parts and labor on your invoice matters. The generator lets you set tax per line, so parts can carry tax while labor does not. Your state revenue department's guidance on repair services is the place to confirm.

Yes, the diagnostic fee still applies, because you spent the visit finding the fault. Write the fault and your estimated repair cost on the invoice so the customer has a figure to weigh against buying a new machine, and mark the job as diagnosis only. If you haul the old unit away, add disposal as a separate line.

Manufacturer and extended warranty jobs are billed to the warranty company through its own claim process, not to the homeowner. Your invoice to the customer should show the claim or authorization number, the covered parts and labor marked as billed to the warranty company, and anything the plan excludes, such as a trip charge or a cosmetic part, which the customer pays.

In the job details or the first line, with the appliance type and brand. The serial number is what a manufacturer asks for on a warranty claim or a parts recall.

Yes. When the customer pays, make a receipt with the repair, the part fitted, the amount paid and your parts and labor warranty.