Free moving invoice, estimate and delivery receipt templates

Open the invoice generator, add your business details and the customer, then list the move: crew hours, packing materials, mileage and any outside costs, each on its own line with a quantity and a rate. Add your payment terms, then download it as a PDF or PNG, or print it.

The room list or inventory the price is based on, labor hours and the crew, packing materials, mileage or travel time, outside costs you paid for, sales tax if it applies to you, and the payment terms and the link or bank details the customer should use.

Yes. Every row, heading and note is editable: change the items, the handling notes, the rates and the wording, add your logo and your license or DOT number, and switch to another design without retyping the details.

Add your own payment link to the invoice, from PayPal, a pasted Stripe link, Venmo, Cash App, Wise or bank transfer, and a QR code for it can go on the invoice or receipt. InvoiceTools does not process or hold your money.

Crew size with start and finish times, the truck and travel charges, packing labor and supplies by quantity, and any stairs, long-carry or specialty item fees. Add the pickup and delivery addresses, the valuation coverage the customer chose and, for interstate moves, your USDOT number, so the invoice matches the bill of lading.

It depends on your local market, the truck size, crew size, your minimum hours, travel time and the date, since weekends and the end of the month book up first. Fuel, insurance and wages feed into the rate as well. The generator opens this line at $95 an hour as a placeholder so the page is not empty; enter your own rate.

Many movers take a deposit to hold the date and collect the balance at delivery, before or as the truck is unloaded. On interstate moves, federal rules limit how much you can demand at delivery when the estimate is non-binding, so check them before setting your terms. Show the deposit as a credit on the final invoice.

Check your contract and the rules that apply before doing anything. For local moves, state law decides whether and how long you may hold goods for unpaid charges; for interstate moves, federal rules set what you can demand on delivery. Holding belongings without that right turns a billing dispute into a legal one. Send a statement with the signed bill of lading instead.

It depends on the state. Many states do not tax moving services, some tax moves within the state, and boxes and packing materials sold to the customer are often taxable as goods even where the move itself is not. Storage can be treated differently again. Put supplies on their own line with their own tax setting and check your state.

Set the charges in the estimate: per flight of stairs, per extra distance beyond a set walk from truck to door, and per specialty item such as a piano or safe. On the invoice, list each as its own line with the count, so the customer sees the stairs they were told about rather than a larger hourly total they cannot explain.

Name the level of liability the customer chose in writing, whether the basic option that comes at no extra charge or a higher value protection you sell, and show any charge on its own line. On interstate moves, federal rules require you to offer these options. The line matters later, because it records what the customer agreed to if something arrives broken.

Put travel time or mileage on its own line, with the rate, rather than inside the hourly rate, so the customer can see the drive between the two addresses.

Yes. Bill by the load, by volume or by the hour, and add dump fees, heavy items and disposal as their own lines. The same templates work for haul-away and cleanout jobs.

Yes. Add the extra stop as its own line with the time or flat fee agreed, and the address in the notes.

Yes. The receipt can list the crew hours, truck fee, materials and any deposit already paid, so the customer has the whole move on one page.