Flexible documents for real work · Free invoice and quote templatesOne clear starting point
for every job.

A clear description of each service, goods sold with quantity and unit price, hours with the rate, and any expenses passed through at cost. Show sales tax only on the lines it applies to, and add the customer's PO number if they gave you one.

It depends on what the service is, your costs including insurance, equipment and travel, the time involved, what customers nearby pay for similar work, and how quickly you can deliver. Rename the line to say what the service actually is. The generator opens it at $1,000 so the page is not empty; replace it with your own price.

Yes. Many states tax materials or goods but not some labor, so the split lets you tax the right amount. It also shows the customer where the money went, and turns any markup on supplies into a visible, agreed figure rather than a surprise inside your hourly rate.

When you buy materials or turn away other work before a job starts, a deposit protects you if the customer cancels. Invoice it on its own, then show it as a payment received on the final invoice. For small repeat jobs, payment due on receipt with a payment link often works better than a deposit.

Send a reminder, then a statement of the balance, then call. Your terms can include a late fee where your state allows it, and future work can require payment up front. If the work improved someone's property you may have lien rights with strict notice rules; for other debts, small claims court handles modest amounts without a lawyer in many states.

If you sell taxable goods, and in some states certain services, you generally need a sales tax permit and must charge the rate that applies where the sale takes place. Which services are taxable differs widely by state, and digital products have their own rules. Mark each line taxable or not, and check with your state revenue department.

Keep the same line items and price each period and set up a recurring invoice so the number and service dates advance on their own. Put the period covered on each invoice, such as the month, and bill any extras from that month on separate lines so the regular charge stays recognizable.

No. The invoice generator, quote generator, receipt maker and pricing calculators work in your browser without signing up, and your documents stay on your device. Sign in only if you want to save documents online or send a tracked link.

A quote is a fixed price for work you have defined, usually valid for a set number of days. An estimate is your best calculation of the likely cost, which can change if the job changes. Name the document for what it is, so the customer knows whether the price can move.

Yes. Add your own payment link, such as a Stripe, PayPal, Venmo or Cash App link, and the invoice shows it with a QR code. The customer pays you through your own payment page; InvoiceTools does not process or hold the money.

Use a work order before the work starts, to record the job, the location, the instructions and who will do it. When the work is done, bill it on an invoice from the same details, and give a receipt when you are paid.