The honest one-line answer
If you have bills to approve, an accountant in the loop and an accounting system to sync with, Bill.com is built for that workflow. If you are a small business that just needs to send an invoice and get paid, it is far more than you need.
Side by side
| What | InvoiceTools | Bill.com |
|---|---|---|
| Price | Free, every tool | Paid per user; entry plans were around $45 per user a month when checked |
| Free tier | The whole site | None |
| Approval workflows | No | Yes, multi-step approvals with audit trail |
| Accounts payable | Money out on the dashboard for signed-in users | Yes, this is the core product |
| Accounting sync | No | Yes, QuickBooks, Xero, NetSuite, Sage Intacct |
| Paying suppliers | Purchase orders only | Yes, ACH, cheque and international payments |
| Invoicing clients | Yes, six document types with trade line items | Yes, as part of receivables |
| Best for | A sole trader or small firm sending invoices | A finance team with approvals and volume |
| Setup time | None. Open the page and type | Real implementation, often with your accountant |
| Account needed | No, unless you want saved clients and sending | Yes |
Compared on 5 September 2026. Bill.com plan facts from bill.com, checked against current public sources: their current pricing has the live numbers.
Where Bill.com is the better pick
Credit where due: Bill.com solves a problem this site does not touch. If money is going out as well as coming in, if bills need approving by more than one person, if everything has to land in QuickBooks or NetSuite without rekeying, and if an audit trail matters, that is a real workflow and Bill.com automates it well. Once you have a finance function rather than a shoebox, it is the right tool.
Where this site fits
This site wins on the first two minutes and on staying out of your way: no account, no onboarding, no country restriction, no branding on your documents, and nothing you type leaves the browser. The free invoice generator loads your trade's line items with real starting prices, the Template Studio holds 200 designs, and the payment links tool composes a pay link from the processor you already use rather than routing money through anyone. Chasing is the real cost either way: the late payment statistics show how long invoices actually take to clear.
Also weighing up the others? The Wave comparison and the Invoice Simple comparison are written the same way.
Common questions
Is there a free alternative to Bill.com?
For making and sending invoices, yes. This site does that free with no account. It does not do approval workflows, supplier payments or accounting sync.
Does Bill.com have a free plan?
No. It is priced per user; entry plans were around $45 per user a month when checked on 5 September 2026.
Can this site sync with QuickBooks like Bill.com?
Not today. You can export documents as PDF, CSV or JSON and bring them in yourself, but there is no live sync.
I am a one-person business. Do I need Bill.com?
Almost certainly not. It is built for teams with approvals and volume. If you send a handful of invoices a month, the free tools here cover it.
Is Bill.com overkill for a small business?
Usually, yes. It is built for approval chains, syncing to an accounting ledger and paying suppliers at volume. If nobody has to approve your invoices before they go out, you are paying for the approval workflow and using the invoice form.
What does Bill.com do that matters at scale?
Accounts payable. Capturing supplier bills, routing them for approval, paying them and syncing all of it to the ledger. That is a genuine problem at thirty staff and not a problem at all at three.
Can I use this instead of Bill.com for receivables?
For producing and sending the documents, yes. For chasing them, the statement generator and the aging calculator cover what most small businesses need. What you will not get is automatic payment capture or a ledger sync.