InvoiceTools
A dog walker in a black hoodie walks a golden retriever on a leash along a sunny hillside path

Free pet services invoice templatesCare plans
create happy days.

Turn your pet care plans and service records
into professional invoices, in minutes.

  • Document
    Your Services
  • Invoice
    with Ease
  • Get Paid
    and Keep Caring
Create your first invoice

More care. Less paperwork.

Pet profile & service plan

Buddy, a golden retriever, smiling

Buddy

Golden Retriever 4 yrs 65 lbs

Friendly, loves walks, especially the park. Treat motivated!

Service plan

  • Dog Walking3 visits per week (60 min)
  • Bath & BrushEvery 6 weeks
  • Care FocusExercise • Clean coat • Happy pup

Visit / service record

Sample visit record for Buddy, April 2025
DatePet nameServiceDurationNotesSuppliesMileagePackageAmount
Apr 1, 2025BuddyDog Walking60 minGreat walk! Played at the park.Waste bags4 mi3-Visit Plan$30.00
Apr 3, 2025BuddyDog Walking60 minGood weather, high energy.Waste bags4 mi3-Visit Plan$30.00
Apr 6, 2025BuddyBath & Brush90 minClean coat, nails trimmed.Shampoo, conditioner6 miOne-Time$85.00
Apr 10, 2025BuddyBoarding1 nightFed and walked on schedule, update sent each evening.--One-Time$40.00

Estimate to invoice to receipt

All 10 pet services invoice designs

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Frequently asked questions

Can I invoice for different types of pet services?

Yes! You can set hourly rates, service prices or retainers, whatever fits your business.

What payment methods can I accept?

You can accept ACH, credit or debit cards, Venmo and Cash App through your own payment link.

Is InvoiceTools only for pet services?

No, but it's a great fit for pet professionals like dog walkers, groomers and pet sitters.

What should a pet care invoice include?

Name each pet and list the dates of every walk, visit or night, with each service counted in its own unit. Add any medication given, extra pet or holiday charges and travel, and state the deposit and cancellation terms that apply to boarding so the owner knows them before the next booking.

How much should I charge for dog walking?

It depends on the length of the walk, whether it is a solo or group walk, how many dogs from the same home, your area and the travel between clients, and whether you also feed, give medication or towel off muddy paws. The generator opens that line at $20.00 per walk so the invoice is not empty; set your own rate.

How do I invoice boarding, walks and grooming together?

One invoice, one line per service, each with its own unit: nights for boarding, walks by the walk, grooming by the session. List the dates against each line. A month of care on one line called services is the invoice that gets queried, and it hides which service a client actually uses most.

Should I take a deposit for boarding or holiday sitting?

Yes. A boarding or sitting booking blocks dates you could sell to someone else, and holiday periods fill first. Take a deposit when the dates are confirmed, say how much notice a refund needs, and deduct it from the final invoice. Regular walking clients can be billed in advance for the week or month instead.

What if a pet owner does not pay?

Walking and sitting clients usually give you a key, so an unpaid balance is a reason to pause service rather than keep walking on credit. Send a reminder with the unpaid dates, then stop booking until it clears. For boarding, ask for the balance at pickup. Holding an animal to force payment is legally risky and varies by state, so do not rely on it.

Do pet sitters and groomers charge sales tax?

It depends on the state. Some states tax pet grooming or boarding as services, many do not tax pet sitting or walking, and food, treats or shampoo you sell are usually taxable retail items. Set tax per line in the generator so a taxable grooming or product line can sit beside an untaxed walking line, and check your state's rules.

How do I bill a regular walking schedule?

Use a recurring invoice for the agreed schedule, such as five walks a week, and adjust the next one for skipped or extra walks. State whether walks the client cancels at short notice are still charged. Listing the dates on each invoice makes a missed walk easy to spot on both sides.

Can I itemize walks, grooming, or boarding?

Yes. Give each service its own line with its own unit: walks by the walk, grooming by the session, boarding by the night. The owner can check every visit instead of one line called pet care.

Can I add service dates?

Yes. Put the date of each walk, visit or night on its line or in the description, so an owner with a busy month can match the invoice to the calendar.

Can I send a payment link?

Yes. Add your own payment link, such as PayPal, a Stripe payment link, Venmo or Cash App, and the invoice shows it with a QR code. InvoiceTools does not process or hold the money; the owner pays you directly.

Can I create a receipt?

Yes. When the owner pays, make a receipt with the services, the dates, the amount paid and how it was paid, from the receipt maker or the receipt templates.

How to write a pet services invoice

A pet sitter with a backpack sits beside a golden retriever, looking out over the city

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What to include in a pet care invoice

  • Pet names and dates. Each pet's name and the date of every walk, visit or night, so an owner with two dogs and a busy month can check it.
  • Service units. Walks, drop-in visits, nights and grooming sessions counted separately at their own rates, rather than bundled into one line called pet care.
  • Extra pet charge. An added charge for a second or third animal on the same walk or stay, so the total reflects the work involved.
  • Medication given. Pills, injections or special feeding given during a stay, with how often, since it takes time and carries responsibility the owner should see.
  • Travel or pet taxi. Mileage or a flat fee for clients outside your usual area, or for trips to the vet or groomer, priced the way you actually charge it.
  • Holiday and short-notice rates. A surcharge for holiday nights or last-minute bookings, shown on its own line rather than hidden in a higher base rate.
  • Deposit and cancellation terms. The deposit paid to hold boarding or sitting dates, and how much notice a cancellation needs before that deposit is kept.
  • Permits, insurance and bonding. Your business name, any local kennel or grooming permit, and that you are insured and bonded, which owners handing over a house key ask about.

Made for the way pet businesses work

  • The lines every week has

    Walks, grooming sessions, boarding by the night, extras. Pick pet services and they are on the page.

  • Which dog, which dates

    Names and dates on the invoice. Owners with two dogs and a busy month need to see it broken out.

  • Send the photos, keep the record

    The walk photo owners love is also proof of the visit, on the document they keep.

  • Paid without asking twice

    A payment link on the invoice is easier for both of you than raising it at the door.

  • Regular walks, planned once

    Three walks a week, same figure. Plan the run once with the recurring invoice planner, then send each invoice on its date.

  • The agreed rate carries across

    What you agreed when they booked is what the invoice says, every time.