Free graphic design invoice templates

Start from your own numbers rather than a guess. The service price calculator turns the hours you expect, your costs and the value of the work into a project price, and the freelance rate calculator checks the day rate behind it. Put the figure on an estimate with the scope written out, so the client can see what it covers.

Yes. Open the same template again for the next project, change the project name, the lines and the dates, then download it. There is no document limit and no watermark. For an agreed ongoing arrangement, the retainer calculator helps you set the monthly amount to bill.

Write the number of rounds included on the estimate, then add each extra round as its own line with its price once the client asks for it. The same line carries onto the invoice, so the extra work is billed at a rate that was agreed rather than absorbed.

The project fee tied to a written scope, the revision rounds included and used, and any extra rounds as their own lines. State the usage rights the client gets, whether source files are part of the deal, and pass-through costs such as stock images or fonts.

It depends on the number of initial concepts, how much research the brief needs, whether the logo sits inside a wider identity, your turnaround, and the rights the client needs: a corner shop and a national brand ask for very different use. The generator opens that line at $900 so the page is not empty; replace it with your own fee.

Pick a number you can deliver at your fee, write it on the quote, and price further rounds as their own line. Define a round as one consolidated set of feedback, not each email. A revision round that is not written down is one the client assumes is free, and unlimited rounds quietly turn a fixed fee into a very low hourly rate.

Many designers do, because the work is your time and there is nothing to take back if a client disappears after seeing concepts. Invoice the deposit on acceptance, book the start date when it clears, and say in your terms whether it is refundable if the client cancels after concepts are presented. The final invoice then shows it as paid.

Your leverage is the files and the rights. Write into the quote that final files, source files and the transfer of rights follow payment in full, and share watermarked or low-resolution proofs until then. If the balance stays unpaid, send a statement with a firm date; a client using the work without paying may be using it outside the rights your terms grant.

It varies by state and by what you deliver. Many states do not tax design as a service, but printed materials you supply are often taxable goods, and some states tax digital files or treat a transfer of finished artwork as a sale. Put printing and physical items on separate lines from your design fee, and check your state's rules.

Yes, briefly, even if the full terms sit in a contract. One line saying what the client may use the work for, where, and whether ownership transfers on payment settles the question before it comes up. If the client wants exclusive ownership or the source files, price that as its own line rather than assuming it comes with the logo.

No. It works for anything you buy in for a client and bill on, such as printing, photography, illustration, stock images, fonts or development. Enter the cost and the markup you want, and it gives you the price to put on the line.

Yes. Add your studio name and logo, change the colors and the type pair, and pick one of the 10 graphic design layouts on this page. The same branding carries across the estimate, the invoice and the receipt.

No. The calculators and generator run in your browser with no signup, no watermark and no document limit. Template designs are free with a free account. An account also matters if you want to save a document, send a tracked link or use AI drafting.

Add it as its own line, for example "Additional revision round, 1 x $150", after the client agrees to it in writing. Keep a count on the estimate and the invoice of the rounds included and the rounds used, so the extra line is expected rather than a surprise.

Treat it as a new line, not a new design. If the client licensed a logo for web use and now wants it on national packaging, invoice a license upgrade with the new media, territory and term, and say the upgrade takes effect on payment.

Many designers do. Final files such as SVG, PDF and PNG are what the client uses; layered source files in AI, PSD, INDD or Figma let someone else keep editing your work. If you hand them over, price them as their own line or state that they are included.

Yes. When the deposit clears, make a receipt with the project name, the amount and how it was paid, and show the deposit as paid on the final invoice so only the balance is due.

Yes. Download a PDF to email or print, or a PNG image to send in a message. Nothing needs installing, and you do not need an account to make and download a document.

Yes. Upload your studio logo and it prints in the header of every estimate, invoice and receipt. Choose from 278 editable designs, or one of the 10 graphic design versions on this page, so the paperwork looks like your work.