Free artist invoice template for illustration commissionsMake every commission
feel as considered
as the work.

Your name and contact details, the client's, an invoice number and date, a line for each part of the commission (concepts, final art, revision rounds), the usage note, any third-party costs at cost, the total in dollars and your payment terms.

Yes. Put the number of rounds the price covers on the estimate and on the invoice, for example two rounds of revisions on the final art. Extra rounds go on as their own line at your stated rate, so the client can see what changed the price.

On their own lines, named and at cost: printing, stock imagery, courier, proofs. Keeping them apart from your fee shows the client what they are paying you and what you paid someone else.

Yes. Every field is yours: your details, the client's, each line with its quantity and rate, the usage note, the terms and the notes. Upload your logo once, set the accent color and switch designs whenever you like.

Describe each piece and its delivery format, then state the license on its own line: where the client may use the art, for how long, and whether exclusively. Show the deposit already paid, any extra revision rounds, and the kill fee that applies if the job is cancelled partway through.

The factors are the complexity and level of finish, the size and number of figures or elements, your style and experience, and the deadline. Price the artwork on the work alone, because the license carries its own fee. The generator opens that line at $750.00 so the invoice has something on it; type your own fee over it.

Yes. The artwork is the work, the license is what the client may do with it, and they are different amounts. A client who later wants national print use or a longer term then buys an extension rather than arguing it was included. Name the media, territory and term on the license line so the invoice is the record of what was sold.

For most new clients, yes. Illustration is all your time, and there is nothing to take back if a client disappears after approving sketches. Send the deposit as its own invoice, start sketching when it clears, and deduct it on the final invoice. Say in your terms whether any of it is refundable if the client cancels.

Make the license conditional on full payment and say so in your payment terms and on the invoice. If the client publishes before paying, they may be using the work without a license, which can give you a copyright claim as well as a debt; ask an attorney before relying on it. Next time, send watermarked or low-resolution files until the balance clears.

It depends on your state and on what you deliver. Many states do not tax a license to reproduce artwork, while physical originals and prints are usually taxable goods, and some states tax digital files. A few treat commercial art differently from fine art. The generator lets you set tax per line, so check your state and tax only the lines that need it.

When a client cancels partway through, invoice the kill fee as its own line with the stage the job reached, such as approved sketches or finished inks. It should match the amount or share set out in your agreement. Add a line stating that no usage rights are granted for the unused work, so the sketches cannot be run later.